Sharepoint 2013 - Sign in as Different User has been removed

The ability to sign in as a different user, which was very handy for testing permissions has been removed in Sharepoint 2013.

To get around this I had to use the old "Shift + Right Click" Run As Different User, which isn't quite as convienient.

Where is the Recycle Bin in Sharepoint 2013

In Sharepoint 2013 the link to the Recycle Bin is no longer in the quick launch.

To get to the Recycle Bin click on Site Contents and you will then find it in the top right corner.

Sharepoint Infopath Cannot Save The Form

A user complained that they could not save a form to an info path library in Sharepoint 2010. The error that they recived was

"InfoPath cannot save the form. The specified location cannot be accessed. Check that the location you entered is correct and that you have appropiate permissions."

I checked the user's permissions and found no problem but every time he tried to save the form he got the error. He was the only person with the problem and trying it on a different PC didn't solve anything. I checked the library to see if there was a previous file that had not being checked in but there was no sign in there. 

Eventually I got him to try saving it with a different name and it worked without any problem. There was no sign of the file with the old name in the recycle bin or anywhere in the library, so it seems like a bug but the workaround was to name the file differently.

Sharepoint 2013 People Picker

The People Picker in Sharepoint 2013 is a bit slicker. 

Instead of having to click on search, start entering a name, finding the person and then adding you now just have to start typing the name in the box. As you type a dropdown is created of people who have those letters in their name, which gets filtered as you type. Simply click on the required person from the dropdown to add them.

Click on Show Options and you can then select a group or permission level.

Notify Users Who Leave Documents Checked Out

We have a problem with some users, who check out documents but never check them back in. I wrote a Powershell script to loop through the libraries and look for files that had been checked out for longer than 1 day. 

All of our libraries have a view called "Checked Out" documents which shows all the checked out documents in the library. The script creates a link to this view but you can easily change that to create a link to the library or directly to the file.

$snapin = Get-PSSnapin | Where-Object {$_.Name -eq 'Microsoft.SharePoint.Powershell'}
if ($snapin -eq $null)
{
    Write-Host "Loading SharePoint Powershell Snap-in"
    Add-PSSnapin "Microsoft.SharePoint.Powershell"
 [System.Reflection.Assembly]::LoadWithPartialName("Microsoft.SharePoint")
}

$site = Get-SPSite http://siteurl
$SmtpServer = "smtp.yourserver.com"
$Subject = "File Checked Out Longer Than 1 Day"
$from = "service.desk@yourcompany.com"
$date = Get-Date
$Warning = ((get-date).adddays(-1))

#Loop through the webs
foreach ($web in $site.AllWebs)
{
  # loop through all lists in web
  foreach ($list in $web.Lists)
  {
    # examine if BaseType of list is NOT a Document Library
    if ($list.BaseType -ne "DocumentLibrary")
    {
      # forget the rest and return to top
      continue
    }
    # loop through each item
    foreach ($item in $list.Items)
    {
      $file = $item.File   
      if(($file.CheckOutStatus -ne "None") -and ($file.CheckedOutDate -lt $warning))
      {
        $User = $file.CheckedOutByUser
        $Email = $file.CheckedOutByUser.email
        $body = "Hi " +$User + ",

You have had the following file checked out from Sharepoint for more than a day. Click on the link below to see checked out documents in this library.

" +$file.name + "     """ + $web.url + "/" + $list + "/Forms/Checked%20Out%20Documents.aspx" + """

Please check this document back in If you are no longer using it.

Thanks"
        $smtp = new-object Net.Mail.SmtpClient($SmtpServer)
        $smtp.Send($from, $Email, $subject, $body)          
      }
    }
  }
}

This document cannot be opened for editing

A user told me that they were no longer able to edit word documents in the Extranet. This was not an issue in the past but seems to be a new problem since Office Web Apps has been installed. The option to Edit in Word was no longer available.

When the user tried to Edit in Browser they recieved "This document cannot be opened for editing" error.

 

A check in the ULS logs found this error but it didn't shed much light.

System.TypeInitializationException: The type initializer for 'Microsoft.SharePoint.Utilities.SandboxCommunicator' threw an exception. ---> System.ComponentModel.Win32Exception: Access is denied

I tried to Edit the same file internally and this opened without any issue which prompted me to check the settings in Authentication Providers. To get there open your Central Administration site, and then click on Manage Web Applications. Then highlight the affected site and click on Authentication Providers in the ribbon.

Choose the zone that is causing problems and scroll to the end to check the Client Integration setting. If this is set to No you can set it to Yes. Note that this will allow the user to edit in Word but they may have to enter their credentials twice. Once this has been updated check your Extranet again to see if Edit in Word is now available.

Sharepoint Workspace - Not all views sync

Working on a library in Sharepoint Workspace I noticed that not all views for that Library were syncing.

I found a few posts that said custom views with filters could not sync however this was not correct. All of the views in the library had filters but four of them were missing from Workspace. I looked further and found that the views that were missing were filtering on a date calculation or on a column criteria not being blank.

Removing the date or entering a value fixes this issue and the views sync but this changes the behaviour, so the users may have to do without in Workspace. 


Sorting can also cause the view not to appear in Workspace. Sorting on Modified for example works but sorting on Owner or custom columns.